Wired.com Article: Managing Your Freelance Time

I thoroughly enjoyed reading this article Diary of a Self-Help Dropout: Flirting With the 4-Hour Workweek by Chris Hardwick, which is posted at wired.com. 

It’s about a busy freelancer who checks out three popular time-management systems and tries to apply them to his life. It’s a well-written and fun read, especially if you’re a busy freelancer yourself.

He writes:

…My days are like eBay shipments: a few tangible things and a whole lot of packing peanuts. I obviously need help being the boss of me. So I decided to try an experiment: I’d spend two weeks absorbing, in succession, three well-known productivity systems and see if I could find one that worked for those of us who count income in 1099s instead of W-2s. I already owned David Allen’s Getting Things Done; Gina Trapani, editor of the blog Lifehacker, further recommended Julie Morgenstern’s Never Check E-Mail in the Morning and Timothy Ferriss’ The 4-Hour Workweek. That made three, and three examples is all you need for a magazine article….

Go have a look!

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Procrastination and the Freelance Writer

Procrastination is not the freelance writer’s friend. 

Of all the suggestions I’ve heard over the years regarding being an efficient freelance writer, one of the best has been to start on an assignment as soon as you get it.

I try to do this and it really works. Sometimes it’s just getting started that’s the hardest part of writing something. So even if I just jot down some notes regarding how I plan to approach the story, gather up background research and set it aside in a folder, or make a list of possible interview subjects and find their contact information, it means I’ve already plowed in. When I’m ready to devote my attention to that assignment, it’s all downhill.

In related news, I was amused when I came across this Procrastinator’s Clock.

If your procrastination problems mean you have difficulty getting out the door, or to appointments on time, check it out. It’s guaranteed to be up to 15 minutes fast. However, it also speeds up and slows down in an unpredictable manner so you can’t be sure how fast it really is

Good grief. It would drive me nuts. But it is amusing.

And it makes me glad I work at home, in my comfortable office, where I work hard and put in a lot of hours, but where 15 minutes one way or the other usually just isn’t that critical.

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Advanced Freelance Writer Organizational System

How do you keep papers organized when you’re working on 10 or 15 freelance jobs at the same time, or more, all at various stages?

I do it with file folders. That title above is tongue-in-cheek, of course. My system is pretty basic, but it truly helps me keep my head well above water.

Whether it’s a client I’ve just met with once, and the file merely holds some handwritten notes and a fee quote, or it’s someone I’ve worked for years and a specific folder holds their October newsletter notes and copy, or a specific press release, it’s all about the file folders.

I have a big box of 100 of them sitting on the bookshelf near my desk. I make myself take the time to write the name of a project on the front and on the tab, even when I’m busy and overwhelmed with papers — especially then — and then stash all papers relating to a certain web copy job/ad/newsletter issue/blog series/business profile in its appropriate file. Otherwise I am always hunting for things instead of working.

Making myself slow down and store papers in their folder keeps my sanity. 

I have a standing, upright file box on my desk, where I keep active folders. When I finish a project it gets filed away.

Sometimes it feels wasteful to go through as many file folders as I do. I label them in pencil, so I can reuse them later, but first most get filed under the company’s name and year in my file cabinet for awhile. Every so often, I go through and purge folders I’ll probably never need to find again. Old jobs I might need to look at again get purged from my active file cabinet and moved into a reserve file (box) for awhile, and then eventually that too is moved on.

Some people do the same thing but they keep their “folders” on the computer. They have paperless offices. Are they truly paper-free? I imagine their desks must look tidy and lovely, but I can’t imagine it.

Going without paper is not a goal of mine. I need to hold things in my hands when I’m working on them — move them around, mark on them, consider them while standing them on end and neatening them into a tidy pile.

We writers, we like paper and I can’t imagine working without it. I’ll just continue on, making my little stacks of tidy file folders, watching the papers escape and comingle and try to hide under other papers, and then putting them back in place — which keeps my head in order, too.

It sounds like such a simple thing, but having a simple file folder system makes all the difference to my productivity.

How do YOU do it?

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